For Real Estate Teams
Keep agents focused on clients and closings. Rukota provides listing operations, speed-to-lead response, transaction coordination, and client updates so your pipeline moves without bottlenecks.
You might be here if
New listings take days to go live because photos, remarks, or disclosures lag
Leads wait hours for a reply and routing is inconsistent
Showings and open houses are messy and feedback is not logged
Contingency dates slip and reminders live in individual calendars
CRM records are duplicated or missing key fields
- Agents spend admin hours chasing escrow, title, lenders, and vendors
Solution snapshot
Listing ops desk
MLS input, media coordination, disclosures, and portal sync so listings launch on time
Speed to lead
Minute-level response, smart routing, and nurture sequences that lift appointment rate.
Transaction hub
Timeline tracking from offer to close, contingencies, inspections, appraisal, and escrow follow-ups.
Client experience
On-brand updates, showing feedback capture, and weekly summaries for sellers and buyers.
Coverage and SLAs
Business hours by default with options for evenings and weekends during launches or open houses.
Works with your stack
Only when needed; add hours as pipeline grows
Ready when you are
Book a 15 minute call or request a quote. We will map your pipeline, size coverage, and start quickly
Frequently Asked Questions
- Real Estate Teams
Listing creation and MLS input, lead response and routing, showings coordination, feedback logs, and transaction timelines for active deals.
Yes. You get one primary real-estate admin with named backup so coverage is consistent.
No. We handle administrative and coordination work under your direction. Negotiation, pricing, and other licensed duties remain with your agents.
Local business hours are standard. Evenings or weekends are available for launch weeks, open houses, or heavy showing periods.
Yes. We schedule, confirm, and follow up while keeping the timeline current and stakeholders informed.
MLS platforms, Dotloop, DocuSign Rooms, Skyslope, TransactionDesk, Follow Up Boss, kvCORE, BoomTown, Real Geeks, plus your email, calendar, and chat tools.
Yes. We can handle maintenance tickets, renewals, notices, vendor scheduling, and unit turns using AppFolio, Buildium, or Yardi.
Speed-to-lead, time to listing live, on-time milestone rate, showing-to-offer conversion, CSAT, and a weekly dashboard with notes and next actions.
Rukota provides administrative support under broker or property-manager direction. We do not perform activities that require a real-estate license
