Real Estate Support

Administrative help for brokerages, teams, and property managers. We handle listings input, showings coordination, lead routing, CRM updates, offer packets, inspection scheduling, escrow follow-up, and tenant communications. Fast start. Clear pricing.

Free your agents and PMs to focus on clients and closings. Rukota embeds trained real estate admins into your systems, follows your checklists, and reports progress with simple KPIs.

We screen for accuracy, communication, and tool fluency. Expect quick responses, clean handoffs, and coverage that scales with your pipeline.

Faster Listings Live

Get photos, remarks, features, and documents organized quickly so listings hit the market on time

Always-On Coverage

Choose daytime,, weekends, or 24 hour schedules across time zones for faster client replies.

Client Experience, On Brand

Inquiries, showings, and updates handled to your standards with your tone, scripts, and templates

Spend Smart, Grow Smart

Predictable pricing with monthly plans or pay as you go. No hidden fees.

What we handle

MLS input and updates, property descriptions, photo and media coordination
Showing requests and feedback tracking
Lead routing, CRM updates, and drip tasks
Open house preparation and follow-up
Offer and counter-offer packets, timelines, and reminders
Inspection and appraisal scheduling
Escrow and title follow-ups, closing checklists
Basic marketing tasks and portal updates
Property management tickets, renewals, notices, rent reminders
Vendor scheduling and unit turn coordination

Specialized tracks

Transaction Coordination: timelines, tasks, and documents from offer to close with reminders and follow-ups.
Listing and Marketing Ops: MLS entries, feature sheets, signage requests, social post scheduling, portal updates.
Property Management Ops: maintenance tickets, vendor coordination, lease renewals, notices, ledger checks under your PM platform.

Three-Step Engagement

Getting started is fast. We collect your tasks, tools, hours, and targets, then recommend coverage. You meet a shortlisted specialist, review a small trial, and confirm fit. We document the workflow and go live with SLAs, scheduled check-ins, and one contact person. Most teams launch within 3 to 5 business days.

Plan

Share tasks, and hours. We align on goals and the metrics

Pair

Review a vetted profile, run a trial task, and lock the workflow.

Start

Launch with a written playbook and clear response

Once you approve the match, delivery begins. Your real estate admin follows the playbook, tracks hours, and reports progress on a set rhythm. You can adjust scope or hours anytime, and if the fit is not right during the trial window we replace at no cost. Expect:

What Your Real Estate Admin Can Handle

Listings and Marketing: MLS input, remarks, photos and media, feature sheets, portal updates, open house prep
Transaction Coordination: timelines, contingencies, inspection and appraisal scheduling, title and escrow follow-ups, closing docs checklists
Client and Lead Ops: inquiry response, showing requests, feedback logs, lead routing, drip tasks, CRM hygiene
Property Management: maintenance tickets, vendor scheduling, renewals, notices, rent reminders, unit turns

How we work

Fast onboarding with documented playbooks
Tool fluency in MLS platforms, Dotloop, DocuSign Rooms, Skyslope, TransactionDesk, Follow Up Boss, kvCORE, BoomTown, Real Geeks, AppFolio, Buildium, Yardi, Google Workspace, Microsoft 365, Slack
Security and privacy with NDAs and role-based access
Replacement guarantee during the trial window

Results you can see

More agent time with clients
Faster response to inquiries and offers
Cleaner pipelines and on-time closings
Lower cost compared to recruiting and training alone

Ready to streamline your pipeline

Start now and you will receive:

Rukota provides administrative support under broker or property manager direction. We do not perform activities that require a real estate license.

Get In Touch

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